ANNUAL REPORT OF HIGH COURT OF MADHYA PRADESH -2015

Part-1- Introduction, Brief History & Background of High Court of Madhya Pradesh
1 Introduction, Brief History & Background of High Court of Madhya Pradesh.
2 Hon'ble Judges in the High Court as on 1st Jan, 2015
Part-2- Listing policy of the High Court and its benefits to the Stakeholders
3 Listing policy of the High Court and its benefits to the Stakeholders
4 Digitization and Elimination Rules-2014
Part-3- Organizational Initiatives
5 Swachha Nyayalaya Abhiyan
6 Managing Library with Support of e-Technology
7 Juvenile Justice & Children Care Initiatives
8 Hi-Tech Security Setup
9 Disaster Management Plan for the High Court and District Courts
10 Collegial Court Administration in High Court by Hon'ble Judges
11 Online Right to Information
12 Museum of the High Court
13 Vigilance Cell
14 Financial Statement of Budget and Expenditure
15 Functioning of Grievance Redressal Mechanism
Part-4- Infrastructure Development
16 Status of Infrastructure of High Court and District/ Subordinate Courts
17 Sanctioned Strength, Working Strength and Vacancies of Judges in High Court and District/Subordinate Courts
18 Status of Computerization of High Court & District / Subordinate Courts
Part-5- Staff Welfare Initiatives
19 Establishment of Creche in High Court Complex at Jabalpur
20 Scheme for Felicitation of Meritorious Wards / Children of the Official / Employees
21 Transport Facility for Staff
Part-6- Pendency Reduction in District/Subordinate Courts
22 Pendency Reduction Initiative (With regard to Five Year Old Cases)
23 Scheme for Withdrawal of Stale, Ineffective and Infructuous Cases in the Subordinate Courts
Part-7- Judicial Statistics of High Court / Subordinate Courts
24 Broad Performance Indicators based on Analysis of Judicial Statistics
a. Category-Wise Institution, Disposal and Pendency of Cases in High Court
b. Year & Cadre-Wise Institution, Disposal and Pendency of Cases etc. in District/ Subordinate Court.
c. Age-Wise Pendency of different Category of Cases in High Court.
d. Institution, Disposal & Pendency of different Nature of Cases in District Court.
e. Number of Cases in which Trial Proceedings have been stayed by Superior Courts in Various Categories of Civil and Criminal Cases and Average Time for which such trial proceedings remain stayed in the Life Cycle of a Case.
f. Average time taken for Disposal of various Categories Civil and Criminal Cases in High Court
g. Nature-Wise Disposal of Cases per Judge per year in the High Court
h. Nature Wise Disposal of Cases per Judge per year in the District/Subordinate Court
I. Category-Wise number of Criminal and Civil Cases where Orders of the District/Subordinate Courts are challenged in Appeal before the High Court.
j. Statement showing Institution and Disposal of Writ Petitions (PIL) from 01/01/2015 to 31/12/2015.
Part-8- Human Resource Development & Judicial Training
25 Activities of State Judicial Academy
26 Infrastructure Development of State Judicial Academy
Part-9- Activities & Initiatives of MPSLSA / DLSA
27 Working of State & District Legal Services Authorities
28 Status on Legal Aid to Poor and Number of beneficiaries of different Categories. 2015
29 Activities in other important areas
30 Working of Alternative Dispute Resolution Mechanisms
a. Schemes to Provide Momentum to Mediation Mechanism
b. Mediation Activities
c. Status of ADR Centres
d. Permanent Lok Adalats/Lok Adalats
e. Number of Lok Adalats Held in Dec- 2015
f. Number of Cases Disposed of in Various Lok Adalats 2015

1.  Introduction, Brief History & Background of High Court of Madhya Pradesh

  The State of Madhya Pradesh, which came into existence on 1st November, 1956 under the "State Reorganization Act, 1956", earlier formed part of "Central Province & Berar" and was within the jurisdiction of Nagpur High Court which was established by virtue of Letters Patent dated 2nd January, 1936 issued by King Emperor, George, Vth under the Government of India Act, 1915.

After creation of the State of Madhya Pradesh, the Nagpur High Court was shifted to Jabalpur w.e.f. 1st November, 1956 and rechristened as "Madhya Pradesh High Court" with its Principal Seat at Jabalpur and temporary Benches at Gwalior and Indore. By virtue of Presidential Order of 1976, the temporary Benches at Gwalior and Indore were made permanent.

 

               Bench at Indore                Principal Seat at Jabalpur                 Bench at Gwalior

2.  Hon'ble Judges in the High Court (As on 1st January,  2015)

Sl. No.Judge NameRemarks
1
Hon'ble Shri Justice A.M. Khanwilkar Chief Justice
2
Hon'ble Shri Justice Ajit Singh 13-03-2015 (Transferred to High Court Rajasthan)
3
Hon'ble Shri Justice Rajendra Menon
4
Hon'ble Shri Justice Shantanu Kemkar
5
Hon'ble Shri Justice S.K. Set
6
Hon'ble Shri Justice U.C. Maheshwari
7
Hon'ble Shri Justice S.K. Gangele
8
Hon'ble Shri Justice P.K. Jaiswal
9
Hon'ble Smt. Justice Shubhada R. Waghmare
10
Hon'ble Shri Justice Ravi Shankar Jha
11
Hon'ble Shri Justice J.K. Maheshwari
12
Hon'ble Shri Justice Sanjay Yadav
13
Hon'ble Shri Justice S.C.Sharma
14
Hon'ble Shri Justice Prakash Shrivastava
15
Hon'ble Shri Justice Mool Chand Garg
16
Hon'ble Shri Justice Alok Aradhe
17
Hon'ble Shri Justice G.S. Solanki 05-09-2015 (Retd.)
18
Hon'ble Shri Justice N.K. Gupta
19
Hon'ble Shri Justice Tarun Kumar Kaushal 07-09-2015 (Retd.)
20
Hon'ble Shri Justice Keshav Kumar Trivedi 10-01-2016 (Retd.)
21
Hon'ble Shri Justice Sheel Nagu
22
Hon'ble Shri Justice Sujoy Pau
23
Hon'ble Shri Justice Subhash Kakade
24
Hon'ble Shri Justice B.D. Rathi 15-09-2015 (Retd.)
25
Hon'ble Shri Justice M.K. Mudga
26
Hon'ble Shri Justice D.K. Paliwal
27
Hon'ble Shri Justice Rohit Arya
28
Hon'ble Shri Justice Sushil Kumar Gupta
29
Hon'ble Shri Justice Jarat Kumar Jain
30
Hon'ble Shri Justice Sushil Kumar Palo
31
Hon'ble Shri Justice Alok Verma
32
Hon'ble Miss Justice Vandana Kasrekar
33
Hon'ble Shri Justice Rajendra Mahajan
34
Hon'ble Shri Justice C V Sirpurka

3.  Listing  Policy of the High Court and its benefits to the Stakeholders.

 a. Background warranting formulation of Listing Policy

  • Considerable delay and uncertainty regarding listing of cases in earlier Roster System.
  • The proposal for listing of cases given manually by the clerk in regular/freshly filed cases.
  • The allocation of work was made to the Hon'ble Judges on the basis of case wise classification. That resulted in huge accumulation of even fresh cases in same category of cases.
  • The proposals given in freshly filed cases remained pending for months together. The cases which were to be listed in a particular week, were not listed in that week, sometimes even for months together.
  • The old cases could not find place in the cause list and it was occupied by freshly filed cases and the cases in which court slip was granted by the Hon'ble Courts.
  • Final Hearing cases remained pending for years together.
  • Earlier Bail Application(s) were first ADMITTED for Final Hearing and then case diaries were called for final disposal.
  • Earlier listing scheme did not provide for prioritized listing.
  • Imbalanced Work-Flow:- There was no rationalization with respect to the workload. This resulted in increasing mismatch between demand and supply due to large number of cases/applications pending in the  process stage itself.
  • Lack of Standard Completion Time:-There was no measure of standard completion time in process steps like filing, verification, listing etc., which resulted in poor work efficiency, as there was complete  absence of any reference measure.  

b. Introduction of new Listing Policy w.e.f. 6th December, 2013

  • In order to meet the ever increasing demand for listing of cases for hearing, considering the available working Judges strength, streamlining the listing procedure, better court case management, ensuring timely disposal, transparency, accountability, consistency, make the process litigant and lawyer's friendly and to subserve the aspirations of the stakeholders, scheme for rationalization of listing of cases before the Benches of the High Court of M.P was conceptualized and introduced on 6/12/13.
  • The principal object of the scheme is to strengthen the Court functioning and make it transparent, rational, responsive and also for enhancing efficiency in docket management especially of Motion Hearing matters for dispensing quality justice to the litigants.
  • On the basis of feedback, experience and keeping in mind, suggestions given by the Stakeholders, the scheme was modified from time to time . Lastly, it was revised on 09/01/15.
  • Listing Policy facilitates monitoring of any case from the date of its filing till its disposal. The information collated is accurate and can be accessed by the public on our official website (www.mphc.gov.in) and Kiosks installed at various places in the High Court premises at Jabalpur, Gwalior and Indore as well as in District and Taluka Court premises.
  • The system helps the stake-holders by providing speedy access to required information, in saving their valuable time and obviates from being lost in multiple judicial sections in the Court premises.
  • Auto generated computer software system ensures listing of cases chronologically and in order of specified priorities coupled with equal distribution of work load amongst the Judges available on day to day basis.

c. Admission Matters (Special Features)

  • The most important and unique feature of this Scheme is that every Pre-admission Case has a date either given by the Hon'ble Court or generated     by Computer.
  • Advance daily list for the entire next week is published and released on the official website of the High Court on the previous working Friday or last Court working day.
  • The cause lists are prepared on the basis of updation through automatized computer programme and not on the basis of manual proposal.
  • Priority wise separate heads for Motion Hearing cases mandated by High Court Rules are ensured.
  • The mandatory category of Cases (Court given date or required to be listed as per Rules or any practice directions issued from time to time) are listed on the given date without any exception. Surplus computer generated date cases which can wait are deferred in specified lots as per the scheme. The dates so allotted are notified on the official website and communicated to the stakeholders by SMS/e-mail instantly.
  • If the Court to which cases are allotted on the given day is unavailable, those cases are distributed equally and listed before the other Courts available on that day, by one computer command well before the normal Court work resumes.
  • The caseload on week to week basis of listed and rolled over cases is notified on the official website along with the daily list issued for that week, by mentioning reason therefor.

Major Heads of listing of Motion Hearing / Pre-Admission matters are arranged in order of precedence as under

1) Common Order
2)
Common Conditional Order

3)
Settlement 
                4) Personal  Appearance
                5) Bail Matters:-
                        i. 
Bail applications u/s 438 Cr.P.C.
                        ii.  Bail applications u/s 439 Cr.P.C.
                        iii. Suspension of Sentence u/s 389 / 397 Cr.P.C., u/s 53 Juvenile Justice Act, 2000 in admitted matters
                6) Direction Matters
 
               7) Orders
                8)
Top of the list (for admission)
                9)
Admission matters more than five years old.
                10) Fresh (for admission)
                11) After notice (for admission)
                12)
Final Disposal at admission stage

Note : Fresh Admission cases and Bail Matters are automatically listed on the 3rd and 5th  working day respectively from the date of their filing.

  • Matters notified on the daily/weekly Board/list alone are treated as assigned to the concerned Court, not the rest of the pending matters of that category.
  • Ordinarily, upto 100 main cases are listed before the Benches (SB / DB) sitting for full day.
  • Computer generated date cases are also listed (within 100 main cases), after listing of fixed date and freshly filed cases or mandatory category cases, if the space so permits.
  • If the list is oversized with Court given date/fresh cases, the computer generated date cases " After Notice admission cases of the same type"are listed chronologically in suitable lots after four weeks.
  • All connected cases " civil or criminal " are listed as one item chronologically. This obviates multiple hearing of same matter on different occasions. Also ensures consistency in Judicial pronouncements.
  • Court dated pre-admission cases are listed on fixed dates and are not left out.
  • Fresh Habeas Corpus Petitions are listed under caption "Top of the List"in the daily cause list on the next Court working day after removal of office objections, if any.
  • All Bail Applications arising from the same Crime Number of the same Police Station filed by the different Applicants are listed before the same Hon'ble Judge. Similarly listing of Repeat Bail Application before the same Hon'ble Judge is ensured.
  • The cases are listed through computer programme as per the assignment of cases and there is no manual intervention, which ensures accountability, accuracy, consistency and transparency in the listing system.

d. Final Hearing Matters (Special Features)

  • Consolidated Dynamic (Real Time updated) Quarterly list of Final hearing cases prioritized category wise as per the nature of case and date of institution is displayed on the official website of the High Court.
  • Weekly list of final hearing cases is prepared on the basis of dynamic quarterly list priority wise and chronologically in order of date of institution and oldest matter first in that category.
  • Computer program facilitates rotation of categories of priority cases of previous week, to give opportunity to all prioritized categories, if multiple priority categories are assigned to one Court. 
  • The cases notified in the weekly list are worked out commensurate to the  inter-se ratio of pendency of ready cases of the given categories in the quarterly list, by CMIS software and not manually.
  • If, however, in a given priority category, there are only five or less than five cases available for listing in the week or Supreme Court expedited cases or Death Reference Cases, all such cases are included in the weekly list automatically.
  • If any case fits in two or more priority categories, then it is automatically processed by the CMIS software in the category where it would get priority in listing.
  • If a case older than the oldest of a given category listed in the Weekly List is left out or included in wrong category resulting in loosing its seniority, litigants / Advocates are free to bring that fact to the notice of the Registrar (Judicial) so that corrective measures can be taken by the office.
  • Part heard / Specially Assigned Matters cease to be part heard/specially assigned with change of assignment of cases of the concerned category before the same Bench.
  • The Election Petitions are notified as priority cases before the concerned Judge to whom the case has been assigned.

e. Mentioning of Matters (Special Features)

  • Mentioning for urgent listing or change of assigned dates of all D.B./S.B. matters not notified in the Daily/Weekly list is made before D.B.-I at the respective Benches (i.e. Jabalpur, Indore, Gwalior).
  • Mentioning of SB Arbitration/Company/Taxation/Election matters however can be made before the respective designated Judge(s).
  • The Computer generated date as authenticated by the Principal Registrar /Registrar (Judicial) of pre- admission matters, are treated as Court given date and listed on that particular date without need to mention such cases before the Court.
  • It ensures consistency in the approach and optimizes time of other Benches on that account to enable them to take up the Board as soon as the Court resumes.

f. Special Assignment for Company, Arbitration, Taxation and Election Matters

  • Special assignment for company, arbitration, taxation and election matters are  notified in the assignment.

g. E-Services in Listing Policy

  • Auto-generated SMS/E-mails are sent to the registered mobile no/email address of the Advocate and/or litigant intimating the office objection in default matters and listing of the cases.
  • E-cause-lists are sent to the registered e-mail address of the advocates/litigants.
  • As soon as certified copy is ready, SMS is sent to the applicant.
  • Similar SMS facility is given regarding Paper Book estimates and upon preparation of Paper Book.
  • Litigants and Advocates can access case status including Judgement/ Order case wise on their mobile sets. An Andriod application is provided on the official website, which can be downloaded. Similar facility is provided on Display Boards and Kiosks installed in the Court premises.
  • E-Office for Advocates. Advocates on records are allowed to create a login  password on the official website of the High Court for their cases registered in the High Court. As a result, the current status of their cases is accessible to them.

h. Relevant Measures to Enhance Excellence in Listing Policy

  • The High Court of Madhya Pradesh has developed a Software for the staff  to create virtual work cut out for them on day to basis, which has reduced their work-load and optimized efficiency level.
  • Well planned working environment for staff reduces pressure and provides stress free environment. Advance planning and timeliness in execution guarantees optimum utilization of human resources and infrastructure. It is possible only by means of technology and maximum automated processes and minimum manual intervention.
  • To ensure better Administration of Justice, proper utilization of time resource of all the duty holders, facilitating the office of the Advocate General to ensure production of case-diary in the Courts, specific direction regarding matters arising from the same crime number in bail applications and the matters arising from the same judgment filed by the different accused persons/appellants/applicants is communicated.
  • e-Memo System is implemented in the Judicial Section of the High Court. The memo may be digitally signed and forwarded to the concerned on e-mail ID's.
  • Internal Software is designed for High Court of M.P. to generate real time information and includes break up of nature of cases and disposed off cases nature wise, Court wise/ Judge wise. This facilitates analytical study and to focus on priority areas and preparation of Roster to make it efficient and quality time disposal.
  • With a view to streamline the process of updation of some of the important Final Hearing categories as "Supreme Court Expedited/ Direction Cases, "High Court Expedited Cases- Special Humanitarian Reason%u201D, "High Court Expedited Cases- Short questions, arguments not exceeding 30 minutes"and "Cases of Senior Citizen more than 75 years old"and also for other categories specific directions have  been issued to list without exception.
  • To clear backlog of Civil/Criminal cases pending for 5 years or more in subordinate Courts which are held up due to stay orders passed by the High Court in appeals/ revisions or writ petitions etc., are being listed before the special Benches for hearing on top priority, both at motion hearing or final hearing stage
  • Advance daily/weekly lists for the next week of all the three Benches are published and released on the official website of the High Court from one Centre on previous Court working day. By this facility, the concerned listing officials and the Registry Officers are able to prepare the records ready for listing with proper updation and also ensures timely movement of the case files to the concerned Court.
  • Supplementary list of pre-admission cases to be listed on the following day is uploaded on the official website on the previous Court working day not later then 7:00 p.m. This list is of fresh cases to be listed on the 3rd day and Court adjourned cases within the same week.
  • All concerned officials are supposed to be acquainted with day-to-day business related to the Judicial Branch and they have to work as a team to ensure updation of the cases after hearing in the Courts, compliance of Courts' orders and preparation for the next listing of cases as and when required. This ensures Real Time Case Flow Management with transparency and accountability which is essential for efficient Justice Delivery System.

i. Bunching of Cases to Reduce Arrears

  • At present the matters in which similar issues are involved for the decision are being listed and heard as connected matters during the motion hearing as far as possible.
  • Similarly, such final hearing matters where similar issues are involved are being listed for hearing on priority basis  as a group of 10 or more cases/bunch matters
  • The process of hearing for the disposal of such Motion/pre-admission and final hearing matters optimises valuable judicial time of the Courts as well as avoids any possibility of conflicting views, on the same issues.
  • In this process in the year 2014, 50 bunch matters and in the year 2015, 66 bunch matters consisting of overall 1377 1271 i.e., total 2648 cases have been disposed off which shows the success and effectiveness of the procedure.

j. Benefits of Listing Policy

  • Listing of Fresh cases in time as per auto-generated computer program on the basis of updation by Dealing Assistant thereby eliminating accumulation of Fresh Cases pending for listing in earlier system based on submission of paper proposal by Dealing Assistant.
  • Before implementation of new listing policy, there was pendency of large number of proposals of cases due for listing in which there were Court orders to list after 1/2/3 weeks. Such cases were listed after approximately 10-12 months. After notice/regular cases were due for listing for almost 10-14 months.
  • Previously bail applications could be listed/decided in 45-60 days and there was always huge pendency whereas under  new listing policy the bail applications are disposed of expeditiously inasmuch as 90% of the bail applications are being disposed of within 30 days from the date of filing.
  • The software provides real time information including nature of cases, disposed of cases, court-wise and judges-wise. This facilitates break-up of analytical study  to focus on priority areas and to prepare of roster and to make it more efficacious.
  • Under this Listing Policy of motion hearing matters more than 5 years old are being mandatorily listed for hearing. The 5 year old motion matters have been reduced from 27,578 (as on 01.01.2015) to 19,301 (as on 31.12.2015) despite institution of 1,28,470 new motion hearing  matters during this year and reduced strength of working Judges to take up cases on the concerned dates - 30 Judges only up to September against the sanctioned strength of 53
"Oldest Pending  and Total Pre-admission cases"
Name of the Hon'ble benchOldest case pending (from the year)Total No. of pre-admission cases pending as on
31.12.15
Principal Seat at Jabalpur From 1989" onwards. 71301
Bench at Indore From 1972,1981 and 1984  onwards. 19456
Bench at Gwalior From 1976- onwards 32305

Total
123062

 For details please see the chart on the following page.

  •  Second Appeal matters have been reduced from 24321 (as on 01.01.2015) to 22699 (as on 31.12.2015).
  • On comparison of cases disposed off in the year 2013 vis-a-vis year 2014 and 2015, it is apparent that the disposal of cases has increased by 15% in 2014 and approx. 5.5% in the year 2015 in comparison to disposal of cases in the year 2013 despite continuous reducing working strength of Judges from 38 on 01.01.2014 to 30 on 31.12.2015.       

Year wise Nature wise Pending Pre-Admission Cases as follows

The effectiveness of prioritized categorization of Final Hearing Cases can be discerned  from the following illustration:-

Case No. Second Appeal No.732/2013 (date of filing- as on 10.2.2015)

Sl. No.

Priority Category of Cases

Sl. No. in Category

1.

GENERAL (as per date of Institution

75439

2.

SB

56478

3.

SB>CIVIL

15747

4.

CASES OF SENIOR CITIZEN

4423

5.

SB>CIVIL>SA

4081

6.

HIGH COURT EXPEDITED

1663

7.

SB>CIVIL>SA>CASES OF SENIOR CITIZEN

963

8.

SB>CIVIL>SA> HIGH COURT EXPEDITED

178

9.

CASES OF SENIOR CITIZEN (MORE THAN 75 YEARS)

34

10

SB>CIVIL>SA>CASES OF SENIOR CITIZEN (MORE THAN 75 YEARS)

10

This shows that how matters pending for final hearing get higher priority automatically on real time basis in the CMIS software without any manual intervention. 

  • Death Sentence reference Cases have been listed on priority basis, as a result in the year 2014, 8 cases of that category  (Jabalpur-4, Indore-3 & Gwalior-1) have been disposed of. In year 2015, 5 cases of that category have been disposed of (Jabalpur-3, Indore-2) leaving only 11 pending cases (Jabalpur-8, Gwalior-3) out of which 8 are less than 6 months old and all the cases have been notified for final hearing and are on board.
  • 2178 cases pending for more than 10 years old are disposed of in year 2015.
  • Special Bench constituted for all held-up cases, resulting in stay of suit/trial in the subordinate courts of the Madhya Pradesh, by which 1917 held-up cases, have been disposed off paving way for resumption of trial in subordinate courts and the trial will be started in subordinate courts.

Statement showing Disposal of Cases in Top Priority Categories

S.No

Subject

Disposal of cases during the year 2014

Pendency of cases as on 31/12/2014

Disposal of cases during the year 2015

Pendency of cases as on 31/12/2015

JBP

IND

GWL

TOTAL

JBP

IND

GWL

TOTAL

JBP

IND

GWL

TOTAL

JBP

IND

GWL

TOTAL

1

Death References

4

3

1

8

1

1

0

2

3

2

0

5

9

0

2

11

2

Full Bench

0

0

0

0

3

0

0

3

8

0

0

8

3

1

0

4

3

Supreme Court Expeditited cases

3

5

0

8

48

19

4

71

25

8

0

33

36

21

8

65

4

Senior Citizens more than 75 years old

17

4

1

22

0

0

0

0

63

19

3

85

390

204

224

818

5

Election Matters

28

0

1

29

16

7

6

29

4

2

2

8

12

5

4

21

6

Held Up cases

178

81

21

280

2166

322

448

2936

1412

278

227

1917

1692

455

727

2874

 * CORRIGENDUM - As per latest updated information (updated on 18th January, 2016) as on 1st January, 2016, the status regarding Full Bench & Senior Citizens more than 75 years old cases is as under:-

S.No

Subject

Disposal of cases during the year 2014

Pendency of cases as on 31/12/2014

Disposal of cases during the year 2015

Pendency of cases as on 31/12/2015

JBP

IND

GWL

TOTAL

JBP

IND

GWL

TOTAL

JBP

IND

GWL

TOTAL

JBP

IND

GWL

TOTAL

1

Full Bench

0

0

0

0

3

0

0

3

8

0

0

8

2

0

0

2

2

Senior Citizens more than 75 years old

17

4

1

22

0

0

0

0

63

19

3

85

344

199

215

758


k. Bilingual Official Website of the High Court

  • Considering the fact that Madhya Pradesh is predominantly a Hindi speaking State, the High Court of Madhya Pradesh in order to empower the litigants/advocates have developed an in-house official website in vernacular language (Hindi).
  • The website displays all the features which are provided in the official English website of the High Court.
  • The Facility of e-Filing has been started on trial basis  from 11th January, 2016 to familiarize the stakeholders. Till regular E-Filing Process is commenced, the date of presentation of hard copy of the matter at the Filing Counter alone will be reckoned, for the purpose of limitation.

4.  Digitization and Elimination Rules-2014

  • In view of the E-environment it was decided to digitize the entire record of the High Court. As a result, framing of Rules for digitization and elimination of such record became inevitable.The Digitization & Elimination of Records Rules were framed by the High Court in year 2014.
  • Elimination of Digitized records is carried out, in accordance with the rules, by a dedicated team.
  • All freshly filed cases are scanned at Filing Centre itself and are uploaded on Server.
  • Digitization of near about 15 lakh files comprising of 5.67 crore pages  has been completed  . This is prelude to making paper-less Court (E-Courts).
  • Scanning of near about 2,03,886 files comprising of more then 2  crore pages has been achieved in year 2015.
  • The Digitization of 2118 Law books comprising of about 17 lakh pages was also completed which is going to help in moving towards concept of e-Library of the High Court.
  • Digitized records are being preserved by Micro Filming also which shall ensure that records can be preserved permanently.
4.  Digitization and Elimination Rules-2014

  • In view of the E-environment it was decided to digitize the entire record of the High Court. As a result, framing of Rules for digitization and elimination of such record became inevitable.The Digitization & Elimination of Records Rules were framed by the High Court in year 2014.
  • Elimination of Digitized records is carried out, in accordance with the rules, by a dedicated team.
  • All freshly filed cases are scanned at Filing Centre itself and are uploaded on Server.
  • Digitization of near about 15 lakh files comprising of 5.67 crore pages  has been completed  . This is prelude to making paper-less Court (E-Courts).
  • Scanning of near about 2,03,886 files comprising of more then 2  crore pages has been achieved in year 2015.
  • The Digitization of 2118 Law books comprising of about 17 lakh pages was also completed which is going to help in moving towards concept of e-Library of the High Court.
  • Digitized records are being preserved by Micro Filming also which shall ensure that records can be preserved permanently.
5. Swachha Nyayalaya Abhiyan

  • On the lines of 'SWACHCHA BHARAT ABHIYAN - 2014'  launched by Government of India in 2014, the High Court of Madhya Pradesh also launched 'Swachha Nyayalaya Abhiyan- 2014'. The scheme emphasizes on  enhanced cleanliness in Court compound and other facilities provided in the Court.
  • With periodical monitoring, the scheme has gained momentum in 2015 and has perceptible impact in ensuring clean surroundings in the Court compound. For effective supervision the scheme envisages submission of bi-monthly report through e-mail as well as  monitoring at the district level through monthly meetings.
  • The Scheme has tremendously helped in achieving timeliness in weeding out stale and disposed of records and other obsolete items.
6. Managing Library with Support of E-Technology

  • To address issues such as space constraint, limited durability of papers, health hazards owing to dust, timeliness, environmental as well as maintenance issue and more importantly availability of Journals in e-format (soft copy), the High Court of Madhya Pradesh has formulated a comprehensive policy document for procurement of Journals, Commentaries, etc. for the High Court. This is a step towards modernization of High Court Library to make it     next-generation Library and for enhancing efficiency.
  • At the same time, Scheme for weeding out old, extra or un-useful material has been formulated, which stipulates rationalization of Library and weeding out of physical damage or obsolete reading material where new editions have been procured. The Scheme provides for distribution of old editions after retaining prescribed sets of such reading material to State Judicial Academy or District Courts.
  • The Libraries at the Principal Seat at Jabalpur and Benches at Indore and Gwalior, have been equipped with High Speed Printers (45 p.p.m. capacity) which enable quick retrievable of copy of judgments and orders available through Website/Law Software. This adds not only to the efficiency but also helps in overcoming space as well as man power constraints.
7.  Juvenile Justice & Children Care Initiatives

  • A Committee of Hon'ble High Court Judges  has been  constituted by  Hon'ble the Chief Justice to oversee the conditions & functioning of the remand/observation Homes and for monitoring the implementation of the provision of Juvenile Justice Act, 2000 and Rules, 2007.
  • The Committee holds periodical meetings as per calendar to ensure that all the duty-holders including concerned officials of the State Government perform their duties under the Act and the Rules in a timely manner.
  • The Juvenile Justice Boards (JJB) are functional in all the 50 Districts.
  • The Government has been requested  for establishment of Observation/Remand Homes/Shelter Homes/After Care Homes in suitable numbers.
8. Hi-Tech Security Setup

  • To address the issue related to security in Principal Seat at Jabalpur and its Benches at Gwalior and Indore, a Hi-tech Security plan was envisaged. The State Government sanctioned an amount of Rs.16.60 Crores for installation of the security infrastructure including CCTV Cameras, X-Ray baggage Scanners, Multi Zone Door Metal Detector, Boom Barrier.
  • The plan also provides for installation of Electronic Visitors Pass Management System.
  • To ensure foolproof security, CCTV Cameras including PTZ (Pan Tilt Zoom) cameras, TDN (True Day and Night Vision) Cameras and Weather Proof Infra Red Bullet Camera have been installed at Principal Seat and its Benches. A Hi-tech Centralised Control Room for monitoring the activities/movements in and around the campus has also been set up in the main building of the High Court.
  • To strengthen Security Management System, the State Government vide order dated 18th May, 2005 has sanctioned 400 new posts of security personnel in various cadres for Principal Seat at Jabalpur and its Benches at Indore and Gwalior.
  • Construction of the Hi-tech Security Control Centre in the Administrative Block is also almost at the completion stage. The Control Centre will be managed by well trained Security Personnel.
  • The Committee has finalized procurement of the equipments capable of providing an impregnable security cover, adorn with latest gadget and equipments providing security cover  insulating the High Court.
  • These most modern equipments are capable of combating even any audacious misadventure.
  • A Committee  has been constituted to address the security concerns comprehensively and effectively and to supervise proper and effective utilization of budgetary allocation.
9. Disaster Management Plan for the High Court and District Courts

  • The High Court has prepared a Disaster Management plan for the High Court & District Courts.
  • The State Government has been requested to make budgetary allocation of over Rs.6 Crore for implementation of this plan.
  • A Committee has been constituted for Disaster Management plan for monitoring security of the High Court and Sub-ordinate Courts of the State.
  • District Courts have also prepared Disaster Management Plan on the lines of  the plan prepared by the High Court.
10. Collegial Court Administration in  High Court by Hon'ble Judges

  • 43 Administrative Committees have been constituted  for de-centralized and  better administration headed by Hon'ble Judges of the High Court.
  • Committee meetings are held as per committee calendar scheduled in advance for the entire Year.
  • In addition, in case of exigency, meeting of a Committee can be convened by the Chairperson of the Committee on an unscheduled date.
11.  Online Right to Information

  • In house software for RTI application has been developed by the I.T. Team of the High Court which enables the user to access status of his application/appeal. That has been made available online on the website of the High Court (www.mphc.gov.in) along with the copy of the Order.
  • The application can be searched on different parameters like application  no., party name etc.
  • As information with regard to frequently asked queries by the RTI activists is already displayed on the official website of the High Court, the number of queries/applications solicited under RTI has reduced by around10% in 2015 in comparison to 2014.
12.  Museum of the High Court

  • Project of upgradation and remodelling of the existing Museum High Court of Madhya Pradesh.
  • The details of artefacts and material of antique importance are being collected from various offices. A committee has been constituted by Hon'ble the Chief Justice, comprising of Hon'ble Judges, to oversee the entire project.
  • Expert inputs for maintaining state of the art Museum have been collated.
  • The work has commenced on the basis of those inputs. It is proposed to complete the project shortly.
13. Vigilance Cell (Events in 2015)

  • In furtherance of resolution passed in the Chief Justices Conference held in April, 2015, impetus was given to various activities connected with the Vigilance Cell of the High Court of Madhya Pradesh.
  • A Conference on "Vigilance - 2013 Scope, Present Status and Road-Map" regarding role and responsibilities of the Vigilance Cell and other duty holders was held on 20.4.2015 through Video Conferencing with all the District Judges of the State.
  • Discussion in the conference focused on understanding the importance of ethical standards on the part of Judicial Officers as well as importance of timeliness in conducting various enquiries. The discussion has yielded positive results and in most of the cases, enquiries have been completed within a reasonable time frame. 

Policy Document on different objectives of Inspection &  Vigilance

  • A detailed Write-up on "Identifying the different objectives of Inspection and Vigilance" was commissioned by Hon'ble the Chief Justice in April, 2015. The Article is available on the website of High Court of MP (www.mphc.gov.in) and it found its way in the reading material for Conference on functions of Registrar (Vigilance/Intelligence) held on 28th to 30th Sept, 2015 in the National Judicial Academy, Bhopal. In the conference, this Article was discussed by the participants, and received wide appreciation. This Article was again included in the reading material circulated to participants attending Conference on functions of District Judges (Inspection) held during 23rd to 25th November, 2015 at National Judicial Academy, Bhopal.

Expeditious conclusion of Departmental Enquiries

From 1st January 2015 to 31st December 2015

Departmental Enquiries

Pending as on 1.1.2015

Instituted during 2015

Disposed during 2015

Under processing as on 31.12.2015

43

15

30

28

 The status of complaints received, processed, closed and disposed of during 2015 is as under :-

Number of Complaints pending as on 1-1-2015

Number of complaints received in 2015

Complaints Disposed of as "Filed" (without proposing any action) in 2015

Complaints disposed of after issuing advise/ warning in 2015

Complaints in which Preliminary Enquiries were disposed of in 2015

Complaints in which Departmental Enquiries were disposed of in 2015

Total No. of pending Complaint under process (excluding PE & DE) as on 31-12-2015

187

975

464

16

15

30

582

Total - 1162

Total Number of complaint disposed of - 525

 Status of Pending Preliminary Enquiries and Departmental Enquiries as on 31-12-2015

Number of Preliminary Enquiry pending as on 31-12-2015

Number of Departmental Enquiries pending as on 31-12-2015

Total

27

28

55

The time span between commencement of Preliminary Enquiry and conclusion of Departmental Enquiry ordinarily does not exceed six months target, except in exceptional cases.

Compliance of Resolution in Chief Justices'  Conference on Vigilance

  • Chief Justices' conference held on 3rd and 4th April, 2015 resolved that Vigilance Cells be strengthened and the State Govt. be moved for the purpose.  In  compliance   of   resolution    passed in  the  Chief  Justices' Conference, State Govt. has been moved to create a post of Registrar (Vigilance) along with supporting staff.

Collaboration between Vigilance Cell and State  Judicial Academy 

  • In order to bring about qualitative improvement in the performance of judicial officers of the level of Civil Judge Class-II and I, who required counselling, a day long sensitization programme was organized in MPSJA in Sept, 2015 and this exercise has yielded positive results. Similar exercise shall be taken up for Officers belonging to Higher Judicial Services.
14. Financial Statement of Budget and Expenditure.

The budget proposals are prepared by the High Court which include recurring expenditure under various heads as well as the expenditure to be incurred on infrastructural developments. After identifying the requirements, budget proposals are prepared and submitted to the State Government through the Principal Secretary of the Law and Legislative Department, Govt. of M.P., Bhopal, which in turn places the same before the legislature. There are two sources by which the State Government makes allocation of funds, namely charged and voted.

In the State of Madhya Pradesh, there are 50 judicial district headquarters where following courts are functional:

1.     Civil Courts in 50 districts.
2.     Gram Nyayalaya in 50 districts.
3.     Special Courts (Prevention of Atrocities) in 43 districts.
4.     Family Courts in 50 districts.
5.     Special Courts (CBI) in three districts.
6.     Electricity Courts in 10 districts.

The sanctioned strength of Judges in the High Court of M.P. is 53. Apart this,  the details regarding sanctioned strength of Judges and ministerial staff in the High Court and Subordinate Courts is as under:-

S.No.

Name of the Post

No. of sanctioned post

1

M.P. High Court Officers (HJS).

20

2

M.P. High Court Class-I Services.

12

3

M.P. High Court Class-I Technical Services.

03

4

M.P. High Court Class-II Services.

151

5

M.P. High Court Class-II Technical Services.

02

6

M.P. High Court Class-III Services.

979

7

M.P. High Court Class-III Technical Services.

11

8

M.P. High Court Class-IV Services.

575

9

M. P. High Court Newly Constituted Contingency Services.

120

10

M. P. High Court Daily Wage Employees Services.

120

11

M. P. High Court Contract Services.

29

12

M.P. Higher Judicial Service  DJs /ADJs

505

13

Madhya Pradesh Judicial Service Civil Judge Class- I, Civil Judge Class- II

956

14 

Subordinate Courts Class-III Services.

9025

15

Subordinate Courts Class-IV Services.

4266

16

Subordinate Courts Class-IV Contingency Paid Employees Services

1117

Further, officers and employees of the abolished Madhya Pradesh State Administrative Tribunal have been accommodated in the establishment of the High Court. Category-wise sanctioned strength of the abolished SAT is as under:

Sl.No.

Category/Class

Total sanctioned posts

 1.

Class-I Officers.

03

 2.

Class-II Officers.

10

 3.

Class-III employees.

101

 4.

Class-IV employees.

77

 

Total

191

 

The above strength of officers/employees of the SAT is included category-wise in the table above showing the strength of Hon'ble Judges of High Court, Judges of subordinate courts, employees/officers of the High Court and employees and officers of subordinate courts.

The details with regard to allocation of funds made by the State of M.P. in the budgetary provision for the financial years 2014-15 and 2015-16 are given in the following table in Column Nos.3 and 4 respectively.  Funds allotted under various heads in the First Supplementary Budget of 2015-16 are shown in column No.5. Total funds received and the total funds spent up to 30.11.2015 are shown in column No.7:

No.

Plan No. & name.

Funds allotted by State in F.Y. 2014-15

(in rupees)

Funds allotted by State in F.Y.   2015-16

(in rupees)

Funds sanctioned by State in First Suppl. Budget of F.Y.   2015-16

(in rupees)

Total funds of columns 4 and 5.

(in rupees)

Expen-diture till     30-11-15

(in rupees)

1

2

3

4

5

6

7

1

(0573) High Court (Charged)

910657000

849814100

58300100

908114200

563191558

2

(3337) Abolished M.P. State Admtv. Tribunal.

79919000

74476600

0

74476600

44070744

3

7702) Computerization in High Court (charged).

39700000

35100000

0

35100000

16563639

4

(9063) Information Tech. And Strengthening of Library in High Court.

10000000

10000000

0

10000000

6795145

5

(2410) Process Serving Establishment.

346885000

349410000

0

349410000

209633529

6

(4497) Civil Court General Establishment.

4433142000

4473291300

184875200

4658166500

2774782921

7

(6020) Gram Nyayalaya

205153000

181858500

0

181858500

111493881

8

(6211) Special Courts for CBI Cases.

30231000

29450500

360000

29810500

15636559

9

(7984) Family Court

390065000

21944500

300000

22244500

199060395

10

(9065) Information Tech. & Strengthening of Library in Subordinate Courts

60000000

60000000

0

60000000

45264977

11

(6269) Strengthening of Judicial System (13th Finance Commission).

2174168500

72214900

201700000

273914900

24565929

12

(5171) Special Courts (Atrocities).

280900000

282642000

0

282642000

124147776

 

Total

  8960820500

6440202400

445535300

6885737700

4135207053

This apart, provision for allotment of total sum of Rs.36,11,15,000/- for the aforesaid projects/plans (details are indicated in the table below) has been made and sent to the State Government for sanction in the Second Supplementary Budget and the sanction from the State is awaited.

 

No.

Plan No. and Name.

Proposed amounts in the Second Supplementary Budget. Rs.

1

(0573) High Court (Charged.

8,58,00,000

2

(3337) Abolished Madhya Pradesh Administrative Tribunal.

55,00,000

3

(7702) Computerization in High Court.

3,25,00,000

4

(2410) Process Serving Establishment.

33,00,000

5

(4497) Civil court General Establishment.

18,15,00,000

6

(6020) Gram Nyayalaya.

94,00,000

7

(6211) Special Courts for CBI cases.

19,15,000

8

(7984) Family Court.

3,75,00,000

9

(5171) Special Courts (Atrocities.

37,00,000

 

Total amount proposed in the

Second Supplementary Budget.

36,11,15,000

After allotment of budget under various heads by the State Government, the expenses in respect of diverse categories are met. However, it is experienced that in absence of financial autonomy to the Judiciary, it faces difficulties in implementing the schemes framed to improve its functioning. One such problem being faced by the judiciary is regarding re-appropriation of amounts granted by the State under various heads, from one head to another depending upon the need of time and the importance of issues. For this purpose, the judiciary is required to seek orders of the Finance Department, which consumes lot of time to the extent that by the time such permission for re-appropriation is received, the time period of the budget lapses resulting in non-utilization of the funds for the purpose sought to be used by re-appropriation. Such situation can be avoided if the judiciary is accorded limited financial autonomy for re-appropriation.

Keeping in view the inconvenience in the smooth functioning of the judicial system, an item relating to grant of financial autonomy to the High Court was included for consideration in the Agenda of the Chief Justices Conference, 2015 held on 3rd and 4th April, 2015, wherein following resolution on Item No.6 of the Agenda, titled as Granting Financial Autonomy to the High Courts was passed:

(a)           It be impressed upon the State Government that the funds allocated by the Central Government through the Finance Commission and credited to the respective State Governments should be made available to the High Courts expeditiously, and
(b)           The High Courts be given financial autonomy and the Chief Justices empowered to re-appropriate the funds allocated to their respective High Courts.

Accordingly, the matter has been referred to the State Government for grant of limited financial autonomy to Hon'ble the Chief Justice of the High Court for re-appropriation of budget from one head to another during the same financial year and the matter is under consideration.


15. Functioning of Grievance Redressal Mechanism.

  • In order to promote harmony and mutual understanding between all wings of the judicial system and to establish proper communication inter se, a Court annexed grievance redressal mechanism has been created by the High Court. In compliance of the order of Hon'ble the Chief Justice dated 12.9.2014, broad-based Committees for redressal of grievances of litigants and members of Bar Association from Tehsil (Taluka) level to High Court level, have been constituted at different levels. As per the scheme, if Taluka level committee is unable to resolve any issue within specified time, the matter is referred to the District Level Committee. Unresolved issues at the District level are referred to the High Court Monitoring Committee and finally to the Apex Committee of the High Court, if needed.
  • For smooth functioning of the mechanism, a calendar has been prepared by the High Court, as per which the meeting of the committee at Taluka level is scheduled to take place on the first Monday of the month, at District level is scheduled to take place on every second Monday of the month or on any convenient day in the said week. The meetings of the Monitoring Committee and the Apex Committee of the High Court are scheduled to take place, if needed, on every third and fourth Monday of the month respectively.
  • The reports received from various Districts reveal that wherever any issues have been brought before the committees at Taluka level or District level, the same have been amicably resolved by the concerned committee. The mechanism has proved to be fruitful in bringing about the desired objective of the scheme of promoting harmony and establishing mutual understanding between all the wings of the judicial system.

PART - IV
INFRASTRUCTURE DEVELOPMENT

16. Status of Infrastructure of High Court and District/ Subordinate Courts. Infrastructure (Physical  Infrastructure)

High Court Main Seat at Jabalpur Court Rooms

In view of the increase in the strength of the Hon'ble Judges in the High Court of Madhya Pradesh from Forty Three to Fifty Three, the necessary infrastructure with all amenities and facilities has been created at the Principal Seat at Jabalpur and Benches at Indore and Gwalior. The status of the progress in infrastructure development in the High Court of Madhya Pradesh is as under :-

  • Twenty Court rooms with Chambers were available at Jabalpur in the year 2014.
  • Five new Court rooms with Chambers have been created on the ground floor of the main building in the year- 2015
  • The construction of six additional separate Chambers for Hon'ble Judges has also been completed during 2015

High Court Bench at Gwalior

  • Eleven Court rooms with Chambers  are available at Bench at Gwalior in 2014. 
  • One additional Court room has been created increasing the total no. of Court Rooms to 12.

High Court Bench at Indore 

  • Thirteen Court rooms with Chambers are available at Bench at Indore.

High Court Main Seat at Jabalpur Judges Residential Complex [Condominium]

  • In view of paucity of residential facilities for Hon'ble Judges and also the fact that land for bungalows was not available in near vicinity of the High Court, a project of Condominium to be constructed in South Civil Lines, Jabalpur at an estimated cost of Rs. 30,70,00,000/-  (Rupees Thirty Crore Seventy Lacs.) housing 12 apartments with basic facilities having futuristic environmental friendly features has been finalized
  • After requisite financial and administrative sanction granted by the Government vide order dated 15th June 2015, the foundation stone of the project was laid by Hon'ble the Chief Justice in a simple ceremony held on 20.06.2015.
  • The time frame of twenty months has been stipulated for completion of the project. The construction work has already commenced.

Renovation of the Judges Guest House

  • The old Judges Guest House was functional at Principal Seat at Jabalpur from 1998. That required extensive repairs/renovation. Accordingly,  renovation work was completed in 2015 itself giving the GUEST House a totally new look with enhanced ambience. The intake capacity has also been increased from 4 well furnished suites to 6. The Guest House has been made operational w.e.f. 05-01-2016.

High Court Bench Gwalior Residential Complexes

  • Ten residential bungalows were available for Hon'ble  Judges at Bench Gwalior in the year 2014. Four additional bungalows from General Pool i.e. 17-B, 32 Race Course Road and 15-A and 16-A Gandhi Road, Gwalior have been earmarked for Hon'ble Judges. The State Government has provided requisite funds for repairs and renovation of those bungalows. The renovation work has since been completed and these bungalows are made ready for use.

District Courts/Subordinate Courts Buildings

Project for Construction of District Court Complex at Jabalpur

  •  A state of the art Project for District Court Complex Jabalpur is in progress.
  • The State Govt. has accorded administrative and financial sanction of Rs. 157.05 Crore vide order dated 31.08.2013 for the project.
  • The foundation stone of the project was laid by the Hon'ble the Chief Justice on 27th March, 2014.
  • The main features of the project are as under :
  • Environment friendly features like use of solar energy, water harvesting etc.
  • Provision for well equipped 100 Court Rooms alongwith provision for Library, Bar Room and Service Block etc.
  • Provision for Auditorium, service lift, passenger lift, CCTV Cameras and multi-level car parking etc.
  • The construction work is more or less matching with the time schedule provided in the project and is likely to be completed within stipulated time frame of thirty months and well within the budgetary allocation.

District Courts/Subordinate Courts Buildings

Project for Construction of District Court Complex at Indore

The State Govt. has accorded the administrative and financial sanctioned of Rs. 404 Crore vide order dated 13.10.2015 for the construction of new District Court building at Indore.

  • The project of construction of District Court building at Indore is one of the biggest building project under taken by the State Govt. in the state.The main features of the project are as under :
a.   The construction of total two hundred twenty three Court Rooms alongwith provision for Library, Bar Room and Service Block etc.. The construction of one hundred forty one Court Rooms in the first phase and eighty two Court Rooms in the second phase.
b.     Environment friendly features like use of solar energy, water harvesting etc.
c.     Provision for service lift, passenger lift, CCTV Cameras and multi-level car parking.
d.     Provision for helipad for emergency services.

District Courts/Subordinate Courts Buildings

Project for Construction of District Court Complex at Rewa

  • The State Govt. has accorded the administrative and financial sanctioned of Rs. 73.79 Crore vide order dated 13.10.2015 for the construction of new District Court building at Rewa.
  • The main features of the project are as under :
a.    Provision for thirty five Court Rooms along with provision for Library, Bar Room  and Service Block etc. in  the first phase.
b.    Environment friendly features like use of solar energy, water harvesting etc.
c.    Provision for service lift, passenger lift, CCTV Cameras etc.

District Courts/Subordinate Courts Buildings 

         The total sanctioned strength in the cadre of HJS and LJS in the year 2014 was 1421, which has increased to 1461 in the Year 2015. Looking to the increase in the strength of the Judges and to meet the existing scarcity in the infrastructure in the District Courts/Subordinate Courts in the State, a comprehensive plan has been prepared in this regard. The progress of the construction of the Court premises in the District Courts/Subordinate Courts in the State in the year 2015 is as under :-

The construction of Court premises has been completed at Seven places namely:-  
Khachrod (District Ujjain)
Katni
Niwadi (District Tikamgarh)
Rajendra Gram (District Anuppur)
Junardev (District Chhindwara)
Vijaypur (District Sheopur)
Panna
The construction of Court premises is nearing completion at Seven places namely :-
Ashoknagar
Burhanpur
Ujjain
Bina, District Sagar
Raghogarh, District Guna
Timrani, District Harda

Jaora, District Morena

Apart this, the State Government has granted administrative sanction in year 2015 for construction of eleven additional Court premises.
The plans and estimates for six Court premises have already been sent to the State Government.

The status of construction of Court Rooms in the District Courts/Subordinate Courts in the State is as under :-
                The Construction of eighteen Court rooms in the existing Court premises at various places has been completed during the Year  2015.
                Twenty three Court rooms are under construction in various District Courts in the State.

The State Government has granted administrative sanction for construction of sixteen more Court rooms in the Districts.

District Courts/Subordinate Courts Residential Accommodations

The status of progress of the Residential Accommodations for the Judges of the District Courts/Subordinate Courts in the State is as under :-

  • Sixteen residential quarters for Judicial Officers in the State has been completed during the year 2015.
  • One hundred sixty eight residential quarters are under construction in the State.
  • Ninety nine more residential quarters for Judicial Officers have been sanctioned by the State Government during the year 2015.

17. Sanctioned Strength, Working Strength and Vacancies of Judges in the High Court and District/Subordinate Courts.

Statement showing sanctioned strength, working strength and vacancy of the Hon'ble Judges of the High Court  as  on 31.12.2015

Sanctioned Strength

Working Strength

Vacancy

53

30

23

Statement showing sanctioned strength, working strength and vacancy of Judicial Officers (H.J.S.) in District/Subordinate Courts as  on 31.12.2015 

Cadre

Sanctioned Strength

Working Strength

Vacancy

Remarks

Family Court

58

 

33

(24 Retired 9 in-service 21   Link Court)

25

 

Special Judges SC/ST (P.A.) Act

43

41

2

Spl. Judge Sheopur  & Balaghat vacant.

Special Judges under Electricity Act

10

10

0

 

Total

505

400

105

 

Working officers on Deputation in H.J.S.

 

45*

 

Total officers in HJS working :

400 45=445

(Including 24 retired officers in Family Court and 3 OSDs in the Registry, 1 Suspended officer)

Statement showing sanctioned strength, working strength and vacancy of Judicial Officers (Civil Judge Class-I & Civil Judge Class-II) in District/Subordinate Courts as  on 31.12.2015 

Cadre

Sanctioned Strength

Working Strength

Vacancy

Remarks

Sr.Civil

Judge

383

 

 

321(Including   1 Suspended officer and 1 OSD)

62

 

Civil Judge

(Entry Level)

573

497

(Including  

1 Suspended officer)

 

76

Vide Final result declared by Examination Cell on 11.08.2015, 57 candidates selected out of 100 posts advertised for the year 2014.  Appointment orders awaited from Law Department.

New Selection Process for the year 2015 for 96 posts  of Civil Judges (Entry Level) started.

 

956

818

138

 

Working officers on Deputation in L.J.S.(C.J.-I)

 

8*

(8 C.J. Cl.-I)

 

Total officers in LJS working:

818 8*=826

 (Including 2 suspended officer and 1 OSD)

Grand Total

505 956=

1461

 

400 818=

1218 #

105

138

=243

1218 45* 8*=1271# total judicial officers working.

* On deputation.

# Including 24 retired j.o. in Family Court,  4 OSDs in the Registry, 3 Suspended officer.

## 14 Labour Judges are also working, besides the above officers.

Amendment In the HJS Rules, 1994

In furtherance of decision taken in Chief Justices' Conference, 2015 coupled with  the fact that large number of vacancies in the cadre had remained unfilled due to non-availability of suitable candidates in the Cadre of District Judge(entry level) for direct recruitment from the Bar, the HJS Rules, 1994 were suitably amended. The amended Rules provide that in case a vacancy in  District Judge (entry level) cadre for direct recruitment from  Bar remains unfilled for two consecutive years then the same can be filled from amongst Civil Judges (Class-I) having completed 35 years of age and 5 years of service. Apart this, option has also been given to serving Judicial Officers to resign from the service keeping their lien for one year to enable them to appear in the examination provided they fulfill the other eligibility conditions including 7 years practice at Bar and the prescribed age limit

18. Status of Computerization of High Court & District / Subordinate Courts.

HIGH COURT

a. Installation of  Touch Screen KIOSK with Printing Facilities.

  • Touch Screen Information KIOSKS have been installed in the High Court and  procurement of Touch Screen KIOSKS with Printing facility is under process and shall be completed by March, 2016.

b. Installation of dedicated MPLS Network for Judiciary which connects all the Districts Courts of Madhya Pradesh with high speed dedicated Network.

  • The dedicated Network has been installed by the High Court, through which all the District Courts and Tehsil Courts are connected for efficient data transfer and communication purpose.

c. Personal Information System (PIS) for Judicial Officers.

  •  The information of all the Judicial Officers in the State of M.P. regarding their personal, posting, ACR, complaints, training details etc. is available in the software. This information is integrated into various software like CIS, District Court work done Statement software etc.

d. State Judicial Academy bi-monthly Journal (JOTI) made available as e-Journal.

  • In house Software has been developed for publication of bi-monthly Journal of State Judicial Academy. This is also available through Login ID to all the Judicial Officers of the State online.

e. Inter office Video Conferencing System.

  • Web based latest video conferencing system has been installed which facilitates quick audio visual communication between officials of the Registry for consultation regarding official matters. This optimizes timeliness in processing and also saves quality time of officers waiting for appointment.

f. Employees Information System (EIS) for High Court Employees.

  • Information related to service record of all the Employees of the High Court including posting details, leave details etc. is available online through the software.

g. Radio Frequency Identification System (RFID) based Asset Tracking and Inventory Management System.

  • The work order in this regard has been issued to the shortlisted vendor and the functional user requirement is under process.

h. Biometric based Attendance & Monitoring System.

  • Bio Metric attendance system has been installed in various Sections of the High Court to record daily attendance of the Employees.

i. Implementation of Digital Signature.

  • The usages of bulk Digital Signature has been implemented in the High Court of Madhya Pradesh for digitally signing of the files /scanned documents.

j. Data Centre of the High Court   

  • State of the Art Data Centre has been developed in the High Court of Madhya Pradesh, Jabalpur to take care of issues related to data replication, data security and mirroring of data. Proper power back-up is available on 24x7 basis for running of Servers to support online software applications round the clock.

k. Facilitation Counter.

  • The Facility of providing information to the Advocates and Litigants has been started at High Court of Madhya Pradesh through Facilitation Counter.

l. IVRS (Interactive Voice Response System) for Status of Cases

  • Interactive Voice Response System is implemented at High Court and running on pilot basis. The Case Status, Notice related information, Status of Certified copies etc. is available instantly with the help of IVRS facility.

m. Short Messaging System (SMS) based Query System.

  • Short Messaging System (SMS) is implemented to provide the details regarding listing of Cases to the Litigants/Lawyers on their mobile numbers.  As soon as the cause list is prepared by the CMIS Software, the SMS is generated and is forwarded to all those Litigants whose cases are falling in default category after scrutiny by the concerned Sections.

n. Computerized Vehicle Management System.

  • The in house Vehicle Management Software enables the Administration to effectively manage the maintenance up keep allotment of official vehicle.

18. Status of Computerization of High Court & District / Subordinate Courts.

DISTRICT COURTS

a. Website for each District Court.

  • The Centralized portal having the details of all the District and Taluka Courts showing status of Cause List, Judgment and Order etc. has been developed.

b. e-Cause List, e-Case Status etc.

  •  The e-Cause List, e-Case Status e-Judgment and Orders are available on the KIOSK machine installed in the District Courts and on the on the official website of the High Court/District Court.

c. Maintenance of Equipments under e-Courts Project.

  • The maintenance contract for proper up keeping of all the Computer hardware installed in the Subordinate Courts has been executed, so that the maintenance of the Equipments can take place within quick spell of time.

d. Digital High Speed Multifunction Photocopier Machine to all the District & Tehsil Courts according to the  numbers of Courts.

  • Digital Multifunction Copier Machine is provided to all the District and Tehsil Courts Complexes in the State of Madhya Pradesh. After installation of these Multifunctional Machines the work of copying section has been expedited. The regular process is adopted by the High Court for the replacement/upgrading of the Multifunctional Machines at regular intervals as per requirements.

e. Local Area Networking Work in the Subordinate Courts.

  • The proper agency has been shortlisted for the Local Area Networking work for the Subordinate Courts in the State of  Madhya Pradesh. As per requirement the work order has been issued to the Agency for up-gradation of LAN work and installation of new LAN during current current financial year. Till date more than 1900 LAN point has been added in the Computer Network for strengthening of the IT infrastructure.

f. Implementation of Employees Information System of District Court.

  • The basic module of Human Resource Management Software (HRMS) software is implemented and personal information like posting details, leave details etc. are available in the software.

g. Installation of KIOSK Machines at all District Court Complexes.

  • The State of the Art the latest Touch Screen information KIOSK machines has been installed in all the District Courts facilitating retrieval of information relating to case status.

h. Centralized Filing Counter for Civil & Criminal Cases.

  • All suitable measures are taken up to setup the Centralized Filing Counter.

i. Laptop Computers to all the Judicial Officers in the State of M.P.

  • 1281 numbers of Laptop Computers having latest configuration have been provided to all the Judicial Officers in the State of M.P. 

Video Conferencing in High Court, District  & Taluka Courts

  • Video conferencing facility has been established providing connectivity of the High Court with all the 50 District Court Headquarters and 140 out of 154 Taluka Court Headquarters.
  • Establishment of Video Conferencing Facility in remaining 14 Taluka   Headquarters is in progress.
  • For efficient operation of Video Conferencing, alternative SWAN Network has also been established apart from MPLS Network.
  • The aforesaid facility has enabled the High Court to have effective communication with the Judicial Officers across the State leading to better  judicial administration.
  • All the District Court complexes have also been connected through Video Conferencing with Central Jails/District Jails/Sub Jail facilitating transaction of judicial business as regards judicial remand etc. This arrangement has reduced the burden on the Police/Jail Staff and has also helped in ensuring security and safety of prisoners.
  • This facility is also being used by State Judicial Academy & State Legal Service Authority to organize their various programmes and to coordinate their activities.
  • Many administrative issues including meetings of Administrative Committees and Full Court meetings have been held through video conferencing, thus adding to ease of doing business and improved administrative efficiency.
PART - V
STAFF WELFARE INITIATIVES
19. Establishment of Creche in High Court  Complex at Jabalpur

  • Keeping in view the dual responsibilities of the working woman and increasing practical difficulties in balancing work place responsibilities and family obligations,  a plan to set up Crèche in every Court Complex has been prepared.
  • The Crèche at High Court of M.P., Jabalpur has been established at High Court Complex, Jabalpur in collaboration with M.P. State legal Services Authority.
  • The Crèche facility was made operational on 4th January, 2016 after its formal opening by Hon'ble the Chief Justice in the presence of Hon'ble Judges, Officers of the Registry and other employees .of the High Court.
  • Officials, selected by experts (Child Psychologist), well versed  in  child care and nursing have been deputed to supervise the Crèche which has a capacity of 10 children within the age group of 1 to 4 years.
  • On same line, similar facility will be established in other Court Complex of the State.
  • The Crèche is equipped with basic first aid kit, primary cooking facilities, safe and regular drinking water supply, proper sanitation, cradle, toys and other entertainment equipments like T.V games and cartoons, etc.
  • The Scheme further envisages weekly visit by  Pediatrician and visit on call in case of urgency.
20. Scheme For Felicitation of Meritorious Wards / Children of the Official / Employees

  • As part of various initiatives taken by the High Court for the welfare of employees of the High Court and subordinate Courts, a comprehensive scheme for felicitation of meritorious wards / children of the official / employees was formulated.
  • The scheme, which envisages felicitation of the meritorious wards of the officers/employees of the High Court/District Courts, who have  achieved par excellence proficiency in studies.
  • As per this scheme outstanding children of the officers/ employees securing merit position in the examination conducted by any recognized Board or University are felicitated
  • The scheme further envisages that the children of the officers/ employees of the High Court who have secured first three positions in the merit in their school/college shall be felicitated at the Principal Seat, Jabalpur by the Chairman of the State Legal Services Authority and benches at Indore and Gwalior by the Co-Chairman of the State Legal Services Authority.
  • Likewise outstanding students securing first three position at District level shall be felicitated by the District Judge/Chairman of the District Legal Services Authority.
  • The aforesaid scheme has been widely acclaimed by the employees of the High Court/ District Courts.
21. Transport Facility For Staff

  • Considering the difficulty faced by the staff in daily commuting to the High Court and also to resolve the issues relating to paucity of parking space and security in the High Court campus, the High Court decided to arrange for a common transport facility on payment basis for the Employees of the High Court for which logistical support was solicited from Jabalpur Municipal Corporation.
  • This has received good response from the employees.
PART - VI
PENDENCY REDUCTION IN DISTRICT/SUBORDINATE COURTS
22. Pendency Reduction Initiative (with regard to five year old  cases)

  • In furtherance of decision taken in the Chief Justices Conference 2013, the guidelines/directions were issued by the High Court for disposal and elimination of backlog of 5 years old cases in Subordinate Courts.
  • The performance of the District Judiciary has been commendable and the efforts have yielded reduction of pendency of 5 years old cases from a staggering figure of 1,26,361 as on 01.10.2014 to 51,503 i.e. about 59% as per the following table.

S. No.

Level

Pendency as on 01.10.2014

Pendency as on 31.12.2015

Reduction of pendency

Percentage of reduction

1.

At H.J.S. level

15,617

4,456

11,161

71%

2.

At J.S. level

1,10,744

47,047

63,697

58%

Total

1,26,361

51,503

74,858

59%

 

  • From the aforesaid statistics it is clear that total pendency in the five year old category cases, 51,503, comes to only 4.32 % cases of total 11,91,799 pendency. The momentum of the special drive will bring down pendency in this category in the year 2016 substantially.
  • Now the target set will be to reduce pendency of cases pending for more than 4 years.
  • It is noticeable that under the 14th Finance Commission, detailed Project Report has been submitted to the State for enhancing the strength of Judges so as to achieve the target so as to bring down the Litigation age to not more than two years from the date of institution of all the cases.
  • In order to augment the Cadre strength, the High Court also repatriated around 60 Judicial Officers of HJS Cadre from Ex-Cadre positions to accomplish the mission of reducing pendency, particularly cases pending for more than 5 years.
23. Scheme for withdrawal of stale, ineffective and Infructuous cases in the Subordinate Courts

  • Considering the fact that large number of petty cases under Public Gambling Act, M.P. Police Act, M.P. Shops and Establishment Act, Motor Vehicles Act pending for many years in the District Courts are clogging the dockets of the Courts, the State Government in consultation with the High Court of Madhya Pradesh has framed a comprehensive Scheme in the shape of Guidelines for withdrawal of such cases.
  • The Scheme stipulates setting up District Level Committee headed by District and Sessions Judge. The Committee meets on monthly basis to identify cases which fall in the category of stale, infructuous or ineffective and to suggest for withdrawal of such cases so that quality Judicial time is made available to deal with serious cases pending before the Courts.
  • The Committee of all the 50 Districts have been constituted in accordance with the aforesaid Policy and regular meetings are being held. The results are yet to be assessed. 

PART - VII

JUDICIAL STATISTICTS OF HIGH COURT / SUBORDINATE COURTS


24. Broad Performance Indicators Based on Analysis of Judicial Statistic

a.

Category-wise institution, disposal and pendency of cases in High Court.

b.

Year & Cadre-wise institution, disposal and pendency of cases etc. in District/Subordinate Court.

c.

Age-wise pendency of different category of cases in High Court at end of  year 2015.

d.

Institution, Disposal & Pendency of different nature of cases in District Court.

e.

Number of cases in which trial proceedings have been stayed by Superior Courts in various categories of Civil and Criminal cases and average time for which such trial proceedings remain stayed in the life cycle of a case.

f.

Average time taken for disposal of various categories Civil and Criminal cases in High Court

g.

Nature-wise disposal of cases per Judge per year in the High Court

h.

Nature wise Disposal of Cases Per Judge Per Year in the District/Subordinate Court

i.

Category-wise number of Criminal and Civil cases where orders of the District/Subordinate Courts are challenged in appeal before the High Court.

j.

Statement Showing Institution And Disposal Of Writ Petitions (Pil) From 01/01/2015 To 31/12/2015.


a. Category wise Institution, Disposal & Pendency of Case in High Court of M.P. 2015


CIVIL

Sr. No.

Case Category

Institution

Disposal

Pendency as on 31/12/2015

1

FA

2653

2596

18798

2

SA

3016

4686

22690

3

MA

7017

5659

33275

4

LPA

0

2

5

5

CR

991

1107

2685

6

MCC

5579

4975

2869

7

RP

1946

1834

846

8

CONC

4387

3174

1784

9

CONT

0

258

5328

10

CONA

6

8

8

11

ITR

0

2

11

12

STR

0

2

14

13

ITA

168

191

1419

14

MAIT

0

9

411

15

CER

0

0

7

16

CESR

0

0

1

17

WTR

0

0

0

18

CEA

38

31

233

19

MACE

0

2

35

CIVIL

Sr. No.

Case Category

Institution

Disposal

Pendency as on 31/12/2015

20

FEMA

0

0

4

21

TR

23

9

112

22

WTA

0

0

9

23

MACTR

0

0

3

24

COMP

56

63

198

25

COMA

21

10

32

26

COMPA

1

0

8

27

MACOM

0

0

1

28

MCOMA

10

11

73

29

MAVAT

0

0

57

30

VATA

20

11

149

31

AA

105

108

290

32

ARBA

2

8

11

33

AC

116

191

201

34

ARBC

0

9

8

35

AR

17

15

85

36

EP

0

8

21

37

OTA

0

0

11

Total

26172

24979

91692

  CRIMINAL

Sr.No.

Case Category

Institution

Disposal

Pendency as on 31/12/2015

38

CRRF

2

2

3

39

CRRFC

14

5

11

40

CRA

6624

1292

63189

41

CRR

6453

3874

20524

42

MCRC

49304

46861

18213

43

CONCR

9

11

25

44

CONTR

0

1

9

Total

62406

52046

101974

WRIT

45

WA

2136

2198

3410

46

WP

41375

37309

75615

47

WPS

10

134

1136

Total

43521

39641

80161

Grand Total

132099

116666

273827


b. Year & Cadre-wise institution, disposal and pendency of cases etc. in District/Subordinate Court

Name
 of the Cadre

Pendency at the Beginning of the year

Institution
during the year

Disposal
during the year

Pendency at the end of the year

Working Strength
of Judges

Average Pendency
Per Judge

Average Disposal
Per Judge

1

2

3

4

5

6

7

8

 FOR THE YEAR, 2011

 

 

 

 

 

 

HJS

294949

341556

303668

332837

389

856

781

LJS

811063

828043

882748

756358

740

1022

1193

 

1106012

1169599

1186416

1089195

1129

964

1051

 FOR THE YEAR, 2012

 

 

 

 

 

 

HJS

323095

352988

315573

360510

390

924

809

LJS

766100

866771

902160

730711

773

945

1167

 

1089195

1219759

1217733

1091221

1163

938

1047

 FOR THE YEAR, 2013

 

 

 

 

 

 

HJS

360510

372966

376134

357342

355

1006

1060

LJS

730711

906908

897303

740316

803

921

1117

 

1091221

1279874

1273437

1097658

1158

948

1100

 FOR THE YEAR, 2014

 

 

 

 

 

 

HJS

357342

354217

298944

412615

374

1103

799

LJS

740316

1025400

996872

768844

851

903

1171

 

1097658

1379617

1295816

1181459

1225

964

1058

 FOR THE YEAR, 2015

 

 

 

 

 

 

HJS

412615

271643

275629

408629

378

1081

729

LJS

768844

813981

799655

783170

818

957

978

 

1181459

1085624

1075284

1191799

1196

964

1058

Note :  Average yearly Institution during 2011, 2012, 2013, 2014 & 2015 = 1169599 1219759 1279874 1379617 1085624   =     6134473 / 5 = 1226894

             Average yearly per Judge Disposal during 2011, 2012, 2013, 2014 & 2015 of  HJS = 781 809 1060 799 729 =  4178/5 = 836

             Average yearly per Judge Disposal during 2011, 2012, 2013, 2014 & 2015 of  LJS = 1193 1167 1117 1171 978 =  5626 /5 = 1125


c.  Age-wise pendency of different category of cases in High Court at the end of year 2015

Year

1972

1976

1981

1984

1987

1988

1989

1990

1991

1992

1993

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014

2015

Total

FA

0

1

0

0

2

0

0

0

0

0

1

4

6

24

126

226

273

464

483

540

698

873

1248

1113

981

1132

1186

1405

1417

1369

1528

1608

2090

18798

SA

0

0

0

2

0

0

0

4

2

2

7

8

30

31

62

158

293

335

534

643

788

1163

2143

1628

1660

1499

1500

1440

1507

1757

1449

1790

2255

22690

MA

0

0

0

0

0

0

0

0

0

0

0

1

0

4

3

3

7

16

40

112

189

395

801

1002

1700

2361

2978

3716

3423

2946

3665

4537

5376

33275

LPA

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

1

0

0

4

0

0

0

0

0

0

0

0

0

0

0

5

CR

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

2

7

8

24

29

53

71

103

99

95

147

117

154

220

264

321

407

564

2685

MCC

0

0

0

0

0

0

0

0

0

0

0

0

1

0

0

0

1

3

4

3

11

14

24

43

57

36

40

57

78

129

159

454

1755

2869

RP

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

3

17

14

21

21

62

108

600

846

CONC

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

2

0

1

2

4

20

17

51

49

9

21

107

140

189

330

842

1784

CONT

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

1

0

0

0

3

1

2

3

17

73